Privacy Policy – Global
Effective Date: March 31, 2021
This is the Privacy Policy of Weil Gotshal & Manges LLP (a limited liability partnership incorporated in New York, USA) and our associated entities practicing under the name Weil Gotshal & Manges in other jurisdictions, together referred to as “Weil” or “we.”
You can read our EU and UK Privacy Policy at: https://www.weil.com/about-weil/privacy-policy-eu-and-uk.
If you are a Weil employee, Weil’s policies and practices regarding the collection and processing of your Personal Information are detailed in Weil’s Employee Privacy Notice.
For all other individuals, this Privacy Policy describes the types of Personal Information (as defined below) we collect, how we may use it and with whom we may share it; how we protect your information; and your rights with respect to your Personal Information. In addition to this Privacy Policy, we may separately provide you with other specific notices regarding your Personal Information, depending on the nature of our relationship with you and the context in which we collect your Personal Information. Any such separate notice should be read in conjunction with this Privacy Policy and, to the extent there is any conflict between such separate notice and this Privacy Policy, such separate notice shall control.
1. Definitions
The following definitions shall apply to this Privacy Policy:
“Personal Information” means any data that relates to an individual who can be identified from that data, or from that data and other information. If you are a resident of a jurisdiction with data protection legislation that provides a different definition for this or any similar term (e.g. “personal data” or “personally identifiable information”), then “Personal Information” shall also include the data covered by such definition. For the avoidance of doubt, if you are a California resident, as of January 1, 2020, the term Personal Information includes the definition of “Personal Information” under the California Consumer Privacy Act (“CCPA”).
“Service Provider” means any third-party entity that processes Personal Information on behalf of Weil pursuant to a written contract that prohibits such entity from retaining, using, or disclosing the Personal Information for any purpose other than for the specific purpose of performing the services identified in such contract, unless required by applicable law. Weil may use Service Providers for various functions, including website, application, and system development and support, customer and alumni relationship management, event management, billing and payment processing, human resources support, IT support, website and system security, data hosting and storage, financial, tax and other professional services, and marketing and promotions management.
2. INFORMATION WE COLLECT
Weil may collect and process the following categories of Personal Information about you from the sources identified as follows. Note that we may combine Personal Information collected from different sources for any of the purposes listed in Section 3, below (“Purposes for Processing and Disclosures of Personal Information”).
Communications & Event Data. We may collect Personal Information from you when you contact Weil for any reason, such as to sign up for news, alerts, events or publications from Weil, when you attend Weil events, when you use a “Contact Us” or similar form to obtain further information from us via our website or otherwise, or when you download certain content. Such information may include your name, address, telephone number, email address, organizational affiliation, dietary requirements and preferences, data concerning your health and travel history (where you may be attending one of Weil’s offices), interests, and certain other Personal Information that Weil may use to identify you. Weil may combine this Personal Information with data it receives from other sources, such as LinkedIn and other publicly-available sources.
Alumni Data. We may collect Personal Information from you if you are a Weil alumna/us, including information you provide to us and information available publicly from sources such as LinkedIn and other professional networks. This information may include contact information such as name, email address, and mailing address; organizational affiliation and role(s); event attendance history; details about your spouse/partner and any children; dietary requirements and preferences; and interests.
Account Data. We may collect Personal Information that you provide in connection with client account set-up and management, including login ID and password, account preferences and settings, and other Personal Information concerning the account or our services that may be transmitted through the Weil client portal.
Transaction and Payment Data. When you engage us to provide legal services or when we engage you to provide products or services, we may require that you provide us with your contact information such as name, address, email address and telephone number; billing information such as billing name and address; or financial information such as credit card information or bank account information.
Applicant Data. When you apply for a position with us, whether online or offline, we may collect Personal Information from you, from publicly available sources, and from third parties, including from recruiters and in connection with performing reference checks. This information may include contact information, data concerning your health and travel history (where you may be attending one of Weil’s offices), resume details, and reputation & background check data (as described in detail below).
Identity Verification Information. To allow us to respond to requests for data access and/or deletion in accordance with applicable laws or when you visit one of our offices, we may collect Personal Information from you, including your contact information such as name, address, email address, and telephone number; a copy of your government issued ID (such as driver’s license or passport); and other identifiers as permitted or required by applicable laws and regulations.
Reputation & Background Check Data. We may collect Personal Information from you, from publicly available sources, and from third parties, including background investigation or credit check service providers, in connection with performing diligence on our Service Providers, business partners, clients, job applicants, as well as on other entities on behalf of our clients. This data may include contact details, information concerning business practices, creditworthiness, reputation and business history, job titles or roles, and other identification or reputation data.
Other Service Data: We may collect your Personal Information as needed to provide our legal services. Such Personal Information may be provided to us by you, by our clients (as a result of your relationship with one or more of our clients), and/or via other sources, including our Service Providers and publicly available sources.
Cookies, Web Beacons, and Other Device Data. Weil’s webservers (computers that host websites) place a “cookie” (a small data file) on the hard drive of your computer when you first connect to our website. For more information about cookies and for guidance on how to refuse cookies, please see the “Cookies” heading in Section 7, below. Our website may also use a technology known as “web beacons” that allow the website to collect web log data. A web beacon is a graphic on a web page or in an e-mail message that allows the webserver to automatically recognize certain Personal Information when you visit our website, including information such as the date and time you visited our website, the pages you visited, the website you came from, the type of browser you are using, the type of operating system you are using, and the domain name and address of your Internet service provider. When you access our website, your computer’s browser may also automatically provide us with certain Personal Information, including information about your computer’s browser type, operating system and IP address, as well as your access date and time and your referring and exiting URLs.
3. PURPOSES FOR PROCESSING AND DISCLOSURES OF PERSONAL INFORMATION
A. General Purposes for Processing and Disclosures of Any and All Categories of Personal Information
We may share your Personal Information among Weil offices, including amongst the offices of Weil’s affiliate entities. In general, Weil may also use and disclose any Personal Information it maintains about you as follows:
|
Purpose for Processing |
Disclosures |
|
To manage and mitigate risk, including to maintain the privacy and security of our data, to conduct internal audits or investigations, and for business continuity and disaster recovery planning purposes. |
Service Providers, law enforcement, governmental authorities, regulators or other bodies, courts, insurers, tax or financial authorities or consultants, legal advisors. |
|
As needed to assess and ensure compliance with applicable laws, legal requirements, and company policies; to protect the health, safety and well-being of our clients and staff (including for reasons of public health, such as protecting against serious cross-border health threats); to protect our assets or to investigate or defend against any claims of illegality or wrongdoing, including to obtain legal advice or to establish, exercise or defend legal rights; or in response to a court order or judicial or other government subpoena or warrant. |
Law enforcement, governmental authorities, regulators or other bodies, courts, insurers, tax authorities, legal advisors, and mediators. |
|
In the event Weil undertakes or is involved in or contemplating (e.g., in connection with due diligence) any merger, acquisition, reorganization, sale of assets, bankruptcy, or insolvency event. |
Buyers or purchasers (or potential buyers or purchasers) and their representatives. |
B. Other Purposes for Processing and Disclosures of Specific Categories of Personal Information
In addition to Weil’s general purposes for processing and disclosing any category of your Personal Information, the chart below includes other purposes for which we may process specific categories of your Personal Information and to whom such information may be disclosed:
|
Category of Personal Information |
Purpose for Processing |
Disclosures |
|
Communications & Event Data |
To build or expand upon our business relationships, including by communicating with you concerning Weil news, alerts, events or publications and for marketing and promotional purposes. |
Service Providers, including those used for website, application, and system development and support, event management, customer relationship management, IT support, website and system security, data hosting and storage, and marketing and promotions management. |
|
Alumni Data |
To manage, administer and build upon our business relationships, including by communicating with you concerning Weil news, alerts, events or publications and for marketing and promotional purposes. |
Service Providers, including those used for system development and support, event management, alumni relationship management, IT support, website and system security, data hosting and storage, and marketing and promotions management. |
|
Account Data |
To provide our services and to fulfill our contractual obligations to clients.
|
Service Providers, including those used for customer relationship management, billing and payment processing, IT support, website and system security, and data hosting and storage. |
|
Transactions & Payment Data |
To provide our services, receive services in connection with the provision of our services or administration or maintenance of our business, and to perform our contractual obligations. |
Service Providers, including those used for billing and payment processing, IT support, website and system security, data hosting and storage, and financial, tax and other professional services. |
|
Applicant Data |
To evaluate your candidacy, for quality and risk management and mitigation, and to comply with law and regulatory requirements and enforce company standards and policies. |
Service Providers, including those used for human resources support, IT support, website and system security, and data hosting and storage; as well as background check or identity verification services. |
|
Identity Verification Information |
For quality and risk management and mitigation, to comply with law and regulatory requirements and enforce company standards and policies, and to ensure the safety and security of Weil, its staff, and its assets. |
Service Providers, including those used for IT support, website and system security, and data hosting and storage. |
|
Reputation & Background Check Data |
For quality and risk management and mitigation, to comply with law and regulatory requirements and enforce company standards and policies, and to ensure the safety and security of Weil, its staff, and its assets. |
Service Providers, including those used for human resources support, IT support, website and system security, and data hosting and storage; as well as background check or identity verification services. |
|
Other Service Data |
To provide our services (including use of Personal Information of other persons on behalf of our clients) and to fulfill our contractual obligations to clients. |
Service Providers, including those used for IT support, website and system security; professional advisers and business partners in connection with our provision of legal services, including local counsel, mediators, and expert witnesses; as well as others to whom you direct us to disclose this information. |
|
Cookies, Web Beacons & Other Device Data |
To enable, analyze and improve our website, authenticate you, track pages viewed or messages opened, overcome any technical difficulties that may threaten the availability of the website, and to personalize and optimize your browsing experience (including to provide you with tailored content, enable social media features, and to remember your preferences). |
Service Providers, including those used for website and application development and support, IT support, security and hosting, and marketing and promotions management; as well as business partners. |
4. RETENTION POLICY
We will retain your Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Policy and in each case in accordance with applicable legal and regulatory requirements.
5. HOW WE PROTECT YOUR PERSONAL INFORMATION
We maintain administrative, technical and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the personal information we collect and process. However, we cannot ensure or warrant the security of any personal information during their transmission to our website or to us.
6. INTERNATIONAL TRANSFERS OF INFORMATION
We may transfer your Personal Information to the United States and to other countries in which we do business, which may not have the same data protection laws as the country in which you reside. In cases of transfers from the European Union/European Economic Area, the United Kingdom or Switzerland to the United States, Personal Information is transferred pursuant to standard contractual clauses approved by the European Commission, which can be accessed here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.
7. YOUR RIGHTS AND CHOICES
Marketing Opt-Out
Weil will send direct marketing materials if you have provided opt-in consent or if applicable laws otherwise permit. You can opt out of receiving any direct marketing communications at any time by following the unsubscribe instructions for the particular mode of communication.
Access Your Data
You have the right to request a copy of all Personal Information that we hold in relation to you, and to have it corrected, updated or removed from our files. All such requests should be emailed to privacy@weil.com.
Cookies
Cookies will only contain information that your computer is set to provide to the website server and you can choose to reject all cookies, although this may affect the functionality of our website for technical reasons.
We may use "Session" and/or "Permanent" cookies. Session cookies are stored on your computer only during your browsing session. These cookies will automatically delete at the end of the session when your browser closes or you log out of the website. The information contained in these cookies will generally not identify you as the user, but will allow you to navigate the website without having to log-in repeatedly. These cookies are not written to your hard drive. The Permanent cookies we use identify your browser with a unique, random number and in themselves do not reveal any Personal Information about you. These cookies are stored on your hard drive and help us identify you as a returning visitor to our website. This gives us more accurate data to study traffic patterns so we can improve the website and the services that we provide through the website. We use the following cookies: Google Analytics.
Depending on the type of browser you use, you can set the browser to accept or reject all or certain types of the cookies at any time even if after you have consented to our use of cookies by using our website. Your browser can also be set to tell you every time a cookie is sent to you. We have provided to you below instructions on how to choose these settings for the most popular browsers. Please note that you may not be able to receive certain services on this website if you refuse a cookie. If you require further information you could visit http://www.allaboutcookies.org/.
8. CALIFORNIA RESIDENTS
If you are a California resident, you have the right to request certain information from us regarding the manner in which we share with third-parties certain categories of information that identify you. Weil does not sell Personal Information. Weil does not share Personal Information with third parties for those third parties’ own direct marketing purposes.
Effective January 1, 2020, the California Consumer Privacy Act (CCPA) provides California residents with additional rights related to data privacy. Pursuant to the CCPA, upon making a verifiable request, California residents may:
- Request, up to twice in a twelve month period, access to the specific pieces and categories of Personal Information that we have collected about you over the past twelve months, the categories of sources of that information, our business or commercial purposes for collecting the information, and the categories of third parties with whom the information was shared, in a format that is portable and, to the extent technically feasible, in a readily useable format that will allow you to transmit it to another entity.
- Request that Weil delete your Personal Information, except in circumstances where Weil is legally entitled to retain Personal Information regardless of any such request, including in the event that we may need to retain Personal Information to complete the transaction for which the Personal Information was collected, detect security incidents or protect against illegal activity, exercise free speech, comply with a legal obligation, or for lawful internal use compatible with the context in which the information was provided by you. If your request is subject to any exception, we may deny your request to delete your data.
- Opt out of any sale of your Personal Information to any third parties. Note that Weil does not sell Personal Information to third parties.
Please note that you must verify your identity and request before further action is taken by us. To do so, we may request certain information from you, including a copy of a government-issued ID or other identifier.
If you have any questions about this section, whether it applies to you, your rights under the CCPA, or to exercise these rights, you may contact us at: privacy@weil.com or 877-999-9345 (toll-free). You have the right not to be discriminated against for exercising your rights under the CCPA (except that we may provide a different level or quality of goods or services if that difference is reasonably related to the value your data provides to us). Consistent with California law, you may designate an authorized agent that is registered with the Secretary of State to make a request on your behalf. In order to designate an authorized agent, please contact us at privacy@weil.com. We will require written proof that the person acting as your agent is in fact authorized to act on your behalf.
9. OTHER IMPORTANT INFORMATION ABOUT OUR SERVICES AND PRACTICES
Do Not Track Signals
Weil does not track its users over time or across third party websites to provide targeted advertising and therefore does not respond to Do Not Track (DNT) signals.
Children and Minors
This website is not intended for, or designed to attract, individuals under the age of 18. We do not knowingly collect personal information from any individual under the age of 18. If you are under the age of 18, do not provide personal information of any kind.
Additional Services and Links to Other Websites
From time to time, we may provide links to other websites for your information or convenience or offer additional services through separate websites linked to this website. These websites operate independently from our website and may be subject to alternative terms of use, including terms concerning use of your Personal Information. We have not reviewed these third party websites and do not control and are not responsible for any of these websites, their content or their privacy policies. Thus, we do not endorse or make any representations about them, or any information, software, or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third party websites listed on our website, you do so at your own risk.
Registration
Access to certain areas of Weil’s website may require you to register by providing your e-mail address and certain other information. By registering, you represent that you are at least 18 years old and that you are able to enter into a valid agreement with Weil. Upon registration, you will either select or receive from us a Login ID and a unique Password (“Codes”). You will be solely and fully responsible for the security of your Codes, and for any and all actions taken using them. Your Codes are for your personal and individual use only and should not be disclosed to any other person. You may modify your Codes at any time by emailing a request to webmaster@weil.com. Weil reserves the right to suspend or terminate your Codes if it reasonably believes that your Codes are being used to engage in conduct that is inappropriate or in breach of this Privacy Policy.
You may cancel your registration with Weil’s website by emailing a request to Weil’s Webmaster at webmaster@weil.com, providing your correct Login ID and Password with a statement to the effect, “Please terminate my registered user status for the Weil website” and indicating “Cancel Registration” in the subject line. After receiving such request, Weil will deactivate your Codes.
Withdrawal of Services
Weil reserves the right to withdraw the Weil website or to remove any content without notice at any time and for any reason.
10. HOW TO CONTACT US
If you have any questions or complaints about this Privacy Policy or our privacy-related practices, please contact us using any of the following means:
Weil, Gotshal & Manges LLP
767 Fifth Avenue
New York, NY 10153
Attn: General Counsel
Email: privacy@weil.com
Phone: 877-999-9345 (toll-free)
We take your privacy concerns seriously. If you believe that Weil has not adhered to this Privacy Policy, please contact Weil as described above. In your correspondence, please describe in as much detail as possible the ways in which you believe that this Privacy Policy has not been complied with. We will respond to you within 45 days of receipt of your correspondence and will do our best to address your concerns. If you feel that your complaint has been addressed incompletely, we invite you to let us know for further investigation.
11. UPDATES TO THIS PRIVACY POLICY
We may update or change this Privacy Policy. The “Effective Date” at the top of this page states when this Privacy Policy was last revised. Any change to this Privacy Policy will become effective when we post the revised Privacy Policy on our website. Keep in mind that your use of our website means that you accept our Privacy Policy.
If any change may materially and/or negatively affect the privacy of your Personal Information, we will use reasonable efforts to notify you in advance and give you a reasonable period of time to object to any changes.
We encourage you to periodically review this Privacy Policy to stay informed about how we collect, use, and share personal information.